The Official Guide to KPI’s for Real Estate Investing

/ 3 min read

“If you don’t know your numbers, you don’t know your business!” – Marcus Lemonis, The Profit

For this guide, we’ll discuss the specific metrics of the acquisitions and lead management process for real estate investing. We will not be discussing exit strategies like rehabbing or rentals.

How you choose to monetize your deals depends on your preferred strategy, but first you need to acquire the contract. We’ll focus on that since it applies to all acquisitions based real estate businesses.

In order to increase the amount of deals you get under contract, you must understand how to optimize the quantifiable outcomes along each stage to getting a deal done.

Experienced business owners and real estate entrepreneurs measure and track these metrics diligently and have an intimate understanding of where the breaking points are in their sales process.

They “know their numbers,” and you will too.

If not, Marcus Lemonis, star of the CNBC hit show “The Profit,” will scoff at you in disgust:


What’s the Deal with KPIs???

The end goal is to optimize the performance of each step of your acquisitions process.

“Optimizing” means making something better, cheaper, or faster.

Better: Increase results (more leads, higher closing ratio etc.)
Cheaper: Decrease cost (decrease cost per lead etc.)
Faster: Increase speed (decrease time to close a deal)

These are all measurable outcomes, and will indicate how your machine is performing.

Key Performance Indicators, or KPIs, are the numbers used to track these quantifiable results over time, which enable you to optimize each step.

What you measure, grows…or put in different terms, if you can measure it, you can optimize it by tracking it over time.

Tracking your KPIs and actively managing the tangible elements of your acquisitions process gets you more deals.

This post will guide you through what you can control so you can maximize the number of contracts you bring to your title company.

Enjoy! You can email us at to thank us later 🙂

Leads In, Deals Out

The top of your “funnel” is how many total leads are being captured and qualified as opportunities that will bring you money. The end result is a profitable deal.

Everything that happens between those two endpoints can be isolated and optimized to maximize the number of deals out.

If you want to truly be an owner you need to know how much your acquisitions department will generate in revenue for every one dollar bill you put into lead generation.

If you can say for every one dollar of marketing dollars spent, we make $10…that’s amazing…stop reading and go spend more on marketing!


The results of using KPIs are amplified at scale, or when you’ve got a LOT of leads coming in. You don’t want to scale marketing and pump leads into a broken machine.

To paraphrase Bill Gates, applying scale and automation to an inefficient operation will yield inefficient results.

If you’re just starting out in the real estate business looking to get your first deal done, this information doesn’t necessarily apply to you. Instead, you should focus on honing these skills and closing your first real estate transaction so you can invest into lead generation.

Only then will you be able to scale and use KPIs to optimize your cash generating machine.

Influencing The Numbers

Each metric has a specific set of controllable decision points that will make that number higher/lower. This influences the process at large.

We’ll highlight a few key actions you can implement for each KPI to move the numbers up or down.

The following sections will define the most relevant KPIs in your business. Each KPI will cover

the definition (equation and description)

the optimization goal

what is influencing the metric

the specific actions you can implement to optimize those numbers.

Remember…making a process better, faster, or cheaper is how you can actually change the KPIs and ultimately affect your bottom line.

Leads in>Optimize>More deals out.

Real Estate KPIs

We’ll start with more macro level KPIs and progress toward more micro/specific sales process level KPIs. CLICK on each line below to expand it out.